In situations where the interested party lacks a Spanish National ID (DNI) or Foreigner Identification Number (NIE), they must communicate with the Tax Agency using the Spanish Tax Identification Number (NIF). This article provides a guide on the process of acquiring NIF. The Consular Office can provide an NIF to the following individuals:

• Consular Registration Registry (NIF-L) entries for Spanish nationals living abroad without a DNI
• Foreign nationals without an NIE (NIF-M) who live in the Consular area
• Organizations with a Consular Region (NIF-N) registered office 

The Process

The application could be delivered by a representative or in person. In-person presentations during public service hours are required for NIF Number applications.

The Documentation Required.

• Each candidate must fill out a separate form, which must be done online. Two copies must then be printed and signed, one for the interested party and one for the Administration.
• A passport that is now valid. Foreign nationals may present a legitimate passport or other kind of identification.
• Evidence of residency in the Consular area.
• A copy of the birth certificate, guardianship paperwork, or family record book for minors or people with impairments. The parent or guardian’s valid passport or other identity proof is also required.

The representative’s identity document or current passport, along with documentation proving their right to representation, should be included if the application is submitted by a representative.

Legalization or apostille is required for a power of attorney granted in front of a local notary. An authentic translation into Spanish must also be provided, if applicable. The following details are required from the applicant:

• First name and last name
• The passport number or the country of origin’s tax identification code
• Country of Origin
• Sex orientation
• Birthplace and date
• Living or taxing in another country
• The legal representative of the juvenile or person with a disability’s first name, last name, and NIF, if applicable.
• The online form needs to be filled out, printed, and signed.
• The applicant must have a valid passport or other identifying document.
• Certification document for the representative’s NIF (or NIE).

Getting NIF for Business

The required documents include;

• The entity’s bylaws or deed of incorporation, a certificate from a tax authority, a notary public registry, or a certificate registered in an official registry.
• Evidence that the individual signing the application form is authorized to do so (a certificate from the nation’s registration or fiscal authority attesting to the applicant’s status as the company’s legal representative or the power of attorney they have been granted by the legal representative).
• Evidence of residency in the Consular area.
• Foreign authorities must apostille or legitimize their documents, and when necessary, provide an official translation into Spanish.
• Company name or company name
• The code or tax identification number issued in the nation where one resides
• tax residence (often the registered office)
• Date of registration and incorporation in the relevant public registry
• If appropriate, the incorporation’s capital stock
• For businesses using the revenue assignment method for foreign-incorporated businesses: the partners’, heirs’, or shareholders’ nationality, NIF, business name, full corporate name, and first and last names.

Conclusion

A legal person cannot be assigned an NIF if the partners or legal representatives listed on the application form do not possess a Spanish NIF. The NIF provides details on the type of firm or company’s legal structure, as well as the status of a foreign entity or permanent establishment of an entity that is not a resident of Spain. A copy of the articles of organization or other comparable document, the public deed or original instrument of incorporation, and, if applicable, a confirmation of their registration in a public register generally need to be supplied.